THE PONY CLUB ASSOCIATION OF NSW

Working with children check

The Working with Children Check is a Government enforced requirement that applies to anyone who works or volunteers with children (under the age of 18). The WWCC reviews the background of any person who works or volunteers with children in sport clubs, schools, child care centres, community groups, Churches and other organisations.

Once you pass a WWCC, you are issued with a WWC Number that proves you are cleared to work with children.

Only certain volunteers and workers are required to have a WWC Number, however ALL pony club members 18 years and above should sign the PCA NSW WWCC Member Protection Declaration form.

Please see the Office of Children’s Guardian website for full details on the process, resources, online tutorials and workshops in your area. Visit www.kidsguardian.nsw.gov.au

Changes to the Working with Children Check

Recently, the NSW Government introduced a number of reforms to strengthen the protection of children, particularly in situations where they are not being cared for by their parents or families.

One of the reforms aims to ensure that anyone in NSW who carries out child-related work is properly verified online.

Key changes that affect child-related employers:

You can find out more about all the changes to child protection laws on the Office of the Children’s Guardian website www.kidsguardian.nsw.gov.au/changesnovember2015

Information for Instructors and Volunteers

How can you apply for a Working with Children Check and obtain a WWC Number?

If you are volunteering or working with children (u18) in Pony Club 2015, you will be asked to provide a WWC Number to your club.

If you already have a WWC Number, you must provide it to your club.

If you do not have a WWC Number, you will need to apply online for a WWC Check to obtain your WWC Number. 

All members 18 years and above should sign the PCA NSW WWCC Member Protection Declaration form each year whether they have registered and been verified by a Working with Children Check or not.

Check the exemptions document in the downloads list below for a list of curcumstances where exemptions are acceptable.

To Apply

To apply for your WWC Check click Here and follow the instructions. Once you apply you need to visit a Motor Registry to show proof of ID and complete the process.

WWC Exemptions

The following are exempt from the WWC Check and DO NOT need a WWC Number:

"Close Relative" - a spouse or de facto partner of the person; or a child, step-child, sibling, step-sibling, parent, step-parent, grandparent, step-grandparent, aunt, uncle, niece or nephew of the person.

What do Exempt persons sign?

An exempt person must complete a PCA NSW WWCC Member Protection Declaration form and provide to their club.

Information for Clubs and Zones

All Pony Clubs must ensure that members 18 years and above should sign the PCA NSW WWCC Member Protection Declaration form each year whether they require a Working with Children Check or not.

Clubs must advise any person (over 18 years) in a paid or volunteer role working with children (u18) that they must apply for a Working with Children Check and obtain a WWC Number to be able to continue to work or volunteer with children (u18).

There are some persons exempt from the WWC Check and these are listed in the section above.

A person working or volunteering with children must provide their WWC Number to their club unless exempt. The WWC Number should be provided at the commencemet of their role. If a person is unable to provide their WWC Number within a reasonable time or refuses to obtain a WWC Number then that person is not permitted to work or volunteer with children.

Your oganisation MUST register as an Employer on the WWC System

Even if your Club only has volunteers, you still have to register as a WWC Check employer to be able to verify WWC Numbers online.

When completing the Employer Registration, select the Child Related sector called 'clubs and other bodies providing services for children'. You will also need to choose a Username and Password for your organisation. Ensure it is easy to remember and keep iton record.

The first contact person registered should be your Pony Club President or Secretary. The second contact person should be the Member Protection Information Officer or any other responsible person at your club.

To register your club as a WWC Check employer, click Here and follow the instructions to Employer Register

 

Clubs operating in the ACT are bound by the Working with Vulnerable People (Background Checking) Act 2011, rather than NSW Working with Children legislation.

The requirements for clubs are not the same as for clubs in NSW. The requirements for individuals are similar.

Information can be found at: www.accesscanberra.act.gov.au or by entering Working with Vulnerable People cards into a search engine.

 

More Information

If you would like to know more about the Working with Children Check, there are free Child Safe Sport workshops, Working with Children Check information sessions and Online tutorials available. Please visit http://www.kidsguardian.nsw.gov.au/news-and-events

Below you can download our policies that relate to working face-to-face contact with children under 18 in a child related sector or role.

DOWNLOADS

WWCC Process Checklist

This is a quick check list for members and clubs to see if they are following the new Working with Children Procedures

FORMAT: pdf SIZE: 110.52 KB UPLOADED: Mar 13th, 2015

Exemptions

All members of pony club 18 years and over need to complete the NSW Volunteer Declaration and that all volunteers should be aware of any changes to their exemption status.

FORMAT: pdf SIZE: 193.11 KB UPLOADED: Jan 23rd, 2014

Registration Details

Full details on who needs to apply for a Working with Children Check as well as information on what Clubs need to do to ensure that all checks are verified.

FORMAT: pdf SIZE: 4.12 MB UPLOADED: Jan 23rd, 2014

PCANSW Member Protection Declaration Form 2015

All Pony Club members 18 years and over must complete this form each year for retention by Clubs.

FORMAT: pdf SIZE: 51.31 KB UPLOADED: Jun 23rd, 2015

Do I need a Working with Children Check? Sporting Organisation

Any person who has physical direct face-to-face contact with a person under 18, either a paid or volunteer role, must hold a WWC Number. Howver, some people who work in our club are not required to apply for a WWC Number, but are required to sign thi

FORMAT: pdf SIZE: 108.24 KB UPLOADED: Dec 11th, 2014

Do I need a Working with Children Check? Club

Any person who has physical direct face-to-face contact with a person under 18, either a paid or volunteer role, must hold a WWC Number. Howver, some people who work in our club are not required to apply for a WWC Number, but are required to sign thi

FORMAT: pdf SIZE: 109.25 KB UPLOADED: Dec 11th, 2014