THE PONY CLUB ASSOCIATION OF NSW

Risk Management

Risk management involves minimising risks facing the Association, affiliated clubs and their members (collectively referred to as the Pony Club), whether appearing in the form of financial loss or physical injury or damage or abuse.

It includes a number of steps summarised as follows:

Risk managment is an ongoing process to be continually reviewed and updated at all levels. Documentation of this process is an integral part of the process and should be kept on file for future reference at all levels. If you require help putting together a risk assesment contact the office for some examples that can be used as a starting point for all activities and events within Pony Club.

Below you can download all related forms and further information.

Information Links

COVID-19 Information

Some other links that may support your club to resume activities include:

Covid - 19 Resumption of Sport: UPDATES

Last updated 17/7/2020

As a result of the rising case numbers of COVID-19 in NSW, the Chief Health Officer, Dr Kerry Chant, has advised that NSW Health will be updating the COVID-19 Safety Plan templates.

The letter from Dr Chant documents key changes that will need to be implemented by community sports organisations and clubs as a matter of priority, the letter can be found here. Updated COVID-19 Safety Plan templates from the NSW Office of Sport are available here, the most recent COVID-19 Safety Plan for Community Sporting Competitions and Full Training can also be found in the downloads.

Please note that one of the NSW Health actionable items it for sporting organisations to "Take all reasonable steps to minimise the number of spectators attending community sport events"

What do we NEED to do - Pony Club NSW has prepared some example risk assessment documents to assist clubs in their return to sport which can be found in the download section below, the most recent example includes information on excluding attendees from Victoria or NSW. Every club needs to complete a Risk Assesement, Covid Safety Plan, appoint a Covid Coordinator, and collect Covid-19 Self-Declaration Form from everyone attending; Resumption of Sport Guidelines and Checklists along with example Risk Assessment for Clubs/Zones - all can be found in the downloads. There are also an infographics and signage options to help general members understand their responsibilities in the return to rally days, and example signage about social distancing and hand washing.

Where possible, it is requested that all community sports clubs and associations put plans in place to minimise spectators to parents and carers only. Measures that may assist implementation include:

Clubs must contact their venue owners (Council, Trusts etc.) to confirm that the grounds are available for use and have completed their own risk assessment document for their venue. Clubs need to sumbit a copt of their resumption of sport risk assessment to the State Office.

Members must comply with the PCA NSW, NSW Health Guidelines and NSW Public Health Orders so that they do not compromise their position in the event of an insurance claim.

We do not want our sport/clubs to be the next COVID-19 cluster so if someone is not well they should stay at home or be sent home.

Pony Club is now in full training and competition of the resumption of sport plan as of the 1st of July 2020. With the everchanging nature of the situation please keep up to date with the latest Government advice and Public Health orders. 

Allow 1 person per 4 square metres 

The 4 square metre rule helps to determine the maximum number of people allowed on the premises or attending an event. It does not determine the distance between people.

Physical distancing means reducing the close physical contact we have with one another and staying 1.5 metres away from people we don't live with - read more here. 

Gallery: Click to enlarge

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Covid infographic v2

DOWNLOADS

Forms Requiring Completion

Return to full rally and competitions example risk assessment 16 july 2020

FORMAT: docx SIZE: 154.44 KB UPLOADED: Jul 22nd, 2020

Covid self declaration form 7 july 2020 final

FORMAT: pdf SIZE: 160.73 KB UPLOADED: Jul 10th, 2020

Resumption of sport guidelines and checklist 22-5-2020

FORMAT: docx SIZE: 61.01 KB UPLOADED: May 21st, 2020

Environmental-cleaning-and-disinfection-principles-for-covid-19

FORMAT: pdf SIZE: 655.9 KB UPLOADED: Jun 30th, 2020

COVID poster - Sport venue guidelines - clubs and operators

FORMAT: pdf SIZE: 1.22 MB UPLOADED: Jun 22nd, 2020

COVID poster - Sport venue guidelines - participants and spectators

FORMAT: pdf SIZE: 1.11 MB UPLOADED: Jun 22nd, 2020

Accident - hazard near miss form and preventative action report

FORMAT: pdf SIZE: 135.88 KB UPLOADED: Feb 8th, 2017

Emergency plan and contacts

FORMAT: pdf SIZE: 154.03 KB UPLOADED: Feb 8th, 2017

PCA NSW Accident- Incident Report

FORMAT: pdf SIZE: 135.88 KB UPLOADED: Feb 8th, 2017

Event safety checklist rally day

FORMAT: pdf SIZE: 94.66 KB UPLOADED: Jun 5th, 2018

PCA NSW Site Specific Induction Form

FORMAT: pdf SIZE: 203.97 KB UPLOADED: Feb 8th, 2017

Safety officer briefing

FORMAT: pdf SIZE: 73.08 KB UPLOADED: May 26th, 2014

New horse and rider assessment sheet for use at clubs

FORMAT: pdf SIZE: 67.07 KB UPLOADED: May 29th, 2018

Equ067 pc-event-day-checklist for 010217

FORMAT: pdf SIZE: 388.49 KB UPLOADED: May 21st, 2019

Information

Incident Notification Fact Sheet

FORMAT: pdf SIZE: 1.02 MB UPLOADED: Oct 15th, 2018

Covid infographic v2

FORMAT: pdf SIZE: 337.33 KB UPLOADED: Jun 30th, 2020

Biosecurity Plan

FORMAT: pdf SIZE: 202 KB UPLOADED: Feb 8th, 2017

Pca nsw sample event generic emerg response plan

FORMAT: pdf SIZE: 459.99 KB UPLOADED: Feb 8th, 2017

Pca nsw sample event generic emerg response plan

FORMAT: doc SIZE: 1.02 MB UPLOADED: Feb 8th, 2017

Risk management for clubs and zones

FORMAT: pdf SIZE: 379.82 KB UPLOADED: May 26th, 2014

Understanding the hws act- a practical guide

FORMAT: pdf SIZE: 1.26 MB UPLOADED: May 26th, 2014

Guide to whs incident notification

FORMAT: pdf SIZE: 998.78 KB UPLOADED: May 26th, 2014

ASC club guide document

FORMAT: pdf SIZE: 625.15 KB UPLOADED: May 26th, 2014

Prepare your horse for a bush fire

FORMAT: pdf SIZE: 1.19 MB UPLOADED: May 26th, 2014

Summer heat alert

FORMAT: pdf SIZE: 597.02 KB UPLOADED: May 26th, 2014

Standard operating procedures

FORMAT: pdf SIZE: 308.9 KB UPLOADED: Oct 2nd, 2014

AIDR - Crowded Places Handbook

FORMAT: pdf SIZE: 1.49 MB UPLOADED: May 16th, 2019

FAQ Responsibilities of Event Organisers

FORMAT: pdf SIZE: 263.21 KB UPLOADED: May 16th, 2019

User Charges NSW Ambulance

FORMAT: pdf SIZE: 449.09 KB UPLOADED: May 16th, 2019

Optional Forms

First aid checklist-2

FORMAT: pdf SIZE: 66.05 KB UPLOADED: Feb 8th, 2017

Sample Emergency Procedures

FORMAT: docx SIZE: 18.89 KB UPLOADED: May 26th, 2014

Trail waiver

FORMAT: pdf SIZE: 30.58 KB UPLOADED: May 26th, 2014

Record Health and Safety Issue Template

FORMAT: pdf SIZE: 18 KB UPLOADED: May 26th, 2014

Site plan - premises or event

FORMAT: pdf SIZE: 87.91 KB UPLOADED: Feb 8th, 2017

Risk assessment matrix

FORMAT: pdf SIZE: 221.5 KB UPLOADED: Feb 8th, 2017

Pony club sample kitchen sds register

FORMAT: pdf SIZE: 10.7 KB UPLOADED: May 26th, 2014

Pony club sample SDS register

FORMAT: xlsx SIZE: 15.18 KB UPLOADED: May 26th, 2014

Sample chemical register

FORMAT: doc SIZE: 32 KB UPLOADED: May 26th, 2014

Unleaded petrol

FORMAT: pdf SIZE: 49.19 KB UPLOADED: May 26th, 2014

SDS petroleum distillates HFP

FORMAT: docx SIZE: 146.19 KB UPLOADED: May 26th, 2014

SWP spray painting plant

FORMAT: doc SIZE: 232.5 KB UPLOADED: May 26th, 2014

Sample manual handling risk assessment

FORMAT: pdf SIZE: 232.44 KB UPLOADED: May 26th, 2014

Policies

Risk Managment Policy

FORMAT: pdf SIZE: 819.74 KB UPLOADED: Feb 8th, 2017