Risk management involves minimising risks facing the Association, affiliated clubs and their members (collectively referred to as the Pony Club), whether appearing in the form of financial loss or physical injury or damage or abuse.
It includes a number of steps summarised as follows:
- Identifying risks which threaten the wellbeing of Pony Club;
- Assessing the importance of those risks and the consequences to Pony Club if they are ignored. The focus generally is on safety issues and minimising potential litigation;
- Designing a process to eliminate or minimise those risks;
- Documenting these steps in a Risk Assessment;
- Taking all possible steps to comply with that process; and
- Constantly reviewing the process so that it can be improved and grow to suit the needs of Pony Club;
Risk managment is an ongoing process to be continually reviewed and updated at all levels. Documentation of this process is an integral part of the process and should be kept on file for future reference at all levels. If you require help putting together a risk assesment contact the office for some examples that can be used as a starting point for all activities and events within Pony Club.
Below you can download all related forms and further information.
- Safe Work Australia - www.safeworkaustralia.gov.au
- WorkCover Australia - www.workcover.nsw.gov.au
- Code of Practice: Managing Risks when New or Inexperienced riders or handlers interact with horses in the workplace - see downloads section below
- Incident Notification Fact Sheet - see downloads section below
- Thermal Comfort Observations for NSW and the ACT for use in the Wet Bulb Globe Temperature (WBGT) test for events: http://www.bom.gov.au/products/IDN65179.shtml
- COVID - 19 FAQ's NSW Health - Click here
- COVID-19 - Information
- Commonwealth COVID-19 Health Alerts
- COVID-19 and Sporting Events (Australian Institute of Sport)
- COVID-19 Return to Sport Toolkit - Australian Institute of Sport
- COVID-19 and Sporting Organisations - NSW Office of Sport
- COVID-19 - Businesses and Community - NSW Government
- Presentation on Resumption of Sport for Clubs - Pony Club NSW
- Canberra/ ACT COVID-19 Recovery Plan - ACT Government
- What you can and can't do under the rules - 4 square metre rule - NSW Government
- Covid-19 Awareness for Food Handling course - https://www.foodauthority.nsw.gov.au/covid-19-awareness-food-service-training
- NSW Government latest news and updtaes - https://www.nsw.gov.au/covid-19/latest-news-and-updates
Some other links that may support your club to resume activities include:
- COVID-19 Sport and Active Recreation Sector Resources Library - Office of Sport
- Get Your Club Back On Track After Covid-19 - Australian Sports Foundation
- Empower Your Sports Club Volunteers - Sports Community
- Play By The Rules During COVID-19 - Play By The Rules
- Sports NSW Timeout Talks - Sports NSW
- Return to Sport Toolkit - Sport Australia (not endorsed by NSW Government but may provide useful guidance as a planning base)
- Covid - 19 Resource Kit - Safework Australia
Covid - 19 Resumption of Sport: UPDATES
Last updated 17/7/2020
As a result of the rising case numbers of COVID-19 in NSW, the Chief Health Officer, Dr Kerry Chant, has advised that NSW Health will be updating the COVID-19 Safety Plan templates.
The letter from Dr Chant documents key changes that will need to be implemented by community sports organisations and clubs as a matter of priority, the letter can be found here. Updated COVID-19 Safety Plan templates from the NSW Office of Sport are available here, the most recent COVID-19 Safety Plan for Community Sporting Competitions and Full Training can also be found in the downloads.
Please note that one of the NSW Health actionable items it for sporting organisations to "Take all reasonable steps to minimise the number of spectators attending community sport events"
What do we NEED to do - Pony Club NSW has prepared some example risk assessment documents to assist clubs in their return to sport which can be found in the download section below, the most recent example includes information on excluding attendees from Victoria or NSW. Every club needs to complete a Risk Assesement, Covid Safety Plan, appoint a Covid Coordinator, and collect Covid-19 Self-Declaration Form from everyone attending; Resumption of Sport Guidelines and Checklists along with example Risk Assessment for Clubs/Zones - all can be found in the downloads. There are also an infographics and signage options to help general members understand their responsibilities in the return to rally days, and example signage about social distancing and hand washing.
Where possible, it is requested that all community sports clubs and associations put plans in place to minimise spectators to parents and carers only. Measures that may assist implementation include:
- Limiting entry to indoor facilities and fences venues to one person per participant at junior sport (where practical)
- Restricting spectator entry to adult comminunity sport
- Provide communication to partipant databases via e-newsletters, social media and organisations' websites strongly suggesting that only parents and carers should attend community sports activities where possible
- Increase signage in venue carparks and at common entry points at outdoor venues
- Make PA announcements (where the facilities exist) at venues reminding people to minimise spectators to parents and carers where possible.
Clubs must contact their venue owners (Council, Trusts etc.) to confirm that the grounds are available for use and have completed their own risk assessment document for their venue. Clubs need to sumbit a copt of their resumption of sport risk assessment to the State Office.
Members must comply with the PCA NSW, NSW Health Guidelines and NSW Public Health Orders so that they do not compromise their position in the event of an insurance claim.
We do not want our sport/clubs to be the next COVID-19 cluster so if someone is not well they should stay at home or be sent home.
Pony Club is now in full training and competition of the resumption of sport plan as of the 1st of July 2020. With the everchanging nature of the situation please keep up to date with the latest Government advice and Public Health orders.
Allow 1 person per 4 square metres
The 4 square metre rule helps to determine the maximum number of people allowed on the premises or attending an event. It does not determine the distance between people.
Physical distancing means reducing the close physical contact we have with one another and staying 1.5 metres away from people we don't live with - read more here.