THE PONY CLUB ASSOCIATION OF NSW

Risk Management

Risk management involves minimising risks facing the Association, affiliated clubs and their members (collectively referred to as the Pony Club), whether appearing in the form of financial loss or physical injury or damage or abuse.

It includes a number of steps summarised as follows:

Risk managment is an ongoing process to be continually reviewed and updated at all levels. Documentation of this process is an integral part of the process and should be kept on file for future reference at all levels. Clubs must complete a risk assessment for each pony club activity and event, if you require help putting together a risk assesment contact the office for some examples that can be used as a starting point to help clubs develop their own documents and templates.

Below you can download all related forms and further information.

Information Links

National Incident Reporting System

The form captures data on incidents and injuries to both rider and horse, and the circumstances of the incident. The system automatically provides a copy of the incident report to the state office and to the submitter. Data will be handled in accordance with the PCA Privacy Policy. Where it is an insured event (ie affecting a member) it will be provided to our insurer. This form is for use across Australia for all clubs, events, clinics, competitions, camps, rallies and musters from now on. This form has been subject to legal review and is the only form that will be recognised by our insurer.

Please find the National Incident Reportng System here. 

COVID-19 Information

Some other links that may support your club to resume activities include:

Covid - 19 Resumption of Sport: UPDATES

Sport and Recreation Sector Update - 27 December 2021

The Public Health (COVID-19 General) Order (No 2) 2021 has been published, outlining changes to the rules which will come into effect from 27 December 2021.

From 27 December 2021, reduced COVID-19 restrictions will be in place in NSW. More broadly rules have changed with regards to:

Sport and Exercise

 

Anyone can now participate in sport and exercise.

Indoor Recreation Facilities
Gyms and indoor recreation facilities can now operate with no person or capacity limits in place, including group fitness classes.

As noted above, patrons attending gyms are still required to check in via a Service NSW QR code.

Outdoor Gatherings (including community sport)
Density limits and vaccination status no longer apply for outdoor gatherings.

Indoor Pools
Indoor swimming pools can now be open for all purposes and are not subject to any capacity limits.

Major Recreation Facilities
Major recreation facilities can now be open to all people, regardless of vaccination status. Density limits no longer apply.

We trust this information will assist your organisations in communicating with your stakeholders.

The Office of Sport will update its COVID-19 webpage over the coming days to reflect the changes and amendments above.

It is important to note that whilst restrictions continue to be reduced, NSW Health still strongly advises people get vaccinated and wear a face mask where they cannot socially distance.

For further information regarding the roadmap and rule changes, please visit the NSW Government website.

Should you have any questions, please contact sectorcapability@sport.nsw.gov.au 

ACT Update

Clubs and residents in the ACT must continue to follow the ACT restrictions which were last amended on the 12 November 2021 full details can be found here and you can view the ACT's Pathway Forward here

Organised Sporting Activities

We will provide updates as they are available. We thank you for your ongoing patience and support whilst we navigate the ever-changing COVID-19 landscape.

Gallery: Click to enlarge

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Covid infographic v2

DOWNLOADS

Forms Requiring Completion

Environmental-cleaning-and-disinfection-principles-for-covid-19

FORMAT: pdf SIZE: 655.9 KB UPLOADED: Jun 30th, 2020

COVID poster - Sport venue guidelines - clubs and operators

FORMAT: pdf SIZE: 1.22 MB UPLOADED: Jun 22nd, 2020

COVID poster - Sport venue guidelines - participants and spectators

FORMAT: pdf SIZE: 1.11 MB UPLOADED: Jun 22nd, 2020

Accident - hazard near miss form and preventative action report

For informational purposes - all accidents, incidents are near misses must be reported in the above online form

FORMAT: pdf SIZE: 135.88 KB UPLOADED: Feb 8th, 2017

Emergency plan and contacts

FORMAT: pdf SIZE: 154.03 KB UPLOADED: Feb 8th, 2017

PCA NSW Site Specific Induction Form

FORMAT: pdf SIZE: 203.97 KB UPLOADED: Feb 8th, 2017

Safety officer briefing

FORMAT: pdf SIZE: 73.08 KB UPLOADED: May 26th, 2014

New horse and rider assessment sheet for use at clubs

FORMAT: pdf SIZE: 67.07 KB UPLOADED: May 29th, 2018

Equ067 pc-event-day-checklist for 010217

FORMAT: pdf SIZE: 388.49 KB UPLOADED: May 21st, 2019

Trail riding health and safety checklist -writable

FORMAT: pdf SIZE: 77.82 KB UPLOADED: Nov 8th, 2021

Club health and safety rally checklist - writable

FORMAT: pdf SIZE: 247.82 KB UPLOADED: Nov 8th, 2021

Safety officer checklist - yearly

FORMAT: pdf SIZE: 703.9 KB UPLOADED: Nov 30th, 2021

Information

Incident Notification Fact Sheet

FORMAT: pdf SIZE: 1.02 MB UPLOADED: Oct 15th, 2018

QR Code How To

FORMAT: pdf SIZE: 301.39 KB UPLOADED: Dec 15th, 2020

Covid infographic v2

FORMAT: pdf SIZE: 337.33 KB UPLOADED: Jun 30th, 2020

Biosecurity Plan

FORMAT: pdf SIZE: 202 KB UPLOADED: Feb 8th, 2017

Pca nsw sample event generic emerg response plan

FORMAT: pdf SIZE: 459.99 KB UPLOADED: Feb 8th, 2017

Pca nsw sample event generic emerg response plan

FORMAT: doc SIZE: 1.02 MB UPLOADED: Feb 8th, 2017

Risk management for clubs and zones

FORMAT: pdf SIZE: 379.82 KB UPLOADED: May 26th, 2014

Understanding the hws act- a practical guide

FORMAT: pdf SIZE: 1.26 MB UPLOADED: May 26th, 2014

Guide to whs incident notification

FORMAT: pdf SIZE: 998.78 KB UPLOADED: May 26th, 2014

ASC club guide document

FORMAT: pdf SIZE: 625.15 KB UPLOADED: May 26th, 2014

Prepare your horse for a bush fire

FORMAT: pdf SIZE: 1.19 MB UPLOADED: May 26th, 2014

Summer heat alert

FORMAT: pdf SIZE: 597.02 KB UPLOADED: May 26th, 2014

Standard operating procedures

FORMAT: pdf SIZE: 308.9 KB UPLOADED: Oct 2nd, 2014

AIDR - Crowded Places Handbook

FORMAT: pdf SIZE: 1.49 MB UPLOADED: May 16th, 2019

FAQ Responsibilities of Event Organisers

FORMAT: pdf SIZE: 263.21 KB UPLOADED: May 16th, 2019

User Charges NSW Ambulance

FORMAT: pdf SIZE: 449.09 KB UPLOADED: May 16th, 2019

Loosehorse horseinflightresponse

FORMAT: pdf SIZE: 146.5 KB UPLOADED: Nov 8th, 2021

Optional Forms

First aid checklist-2

FORMAT: pdf SIZE: 66.05 KB UPLOADED: Feb 8th, 2017

Sample Emergency Procedures

FORMAT: docx SIZE: 18.89 KB UPLOADED: May 26th, 2014

Trail waiver

FORMAT: pdf SIZE: 30.58 KB UPLOADED: May 26th, 2014

Record Health and Safety Issue Template

FORMAT: pdf SIZE: 18 KB UPLOADED: May 26th, 2014

Site plan - premises or event

FORMAT: pdf SIZE: 87.91 KB UPLOADED: Feb 8th, 2017

Risk assessment matrix

FORMAT: pdf SIZE: 221.5 KB UPLOADED: Feb 8th, 2017

Pony club sample kitchen sds register

FORMAT: pdf SIZE: 10.7 KB UPLOADED: May 26th, 2014

Pony club sample SDS register

FORMAT: xlsx SIZE: 15.18 KB UPLOADED: May 26th, 2014

Sample chemical register

FORMAT: doc SIZE: 32 KB UPLOADED: May 26th, 2014

Unleaded petrol

FORMAT: pdf SIZE: 49.19 KB UPLOADED: May 26th, 2014

SDS petroleum distillates HFP

FORMAT: docx SIZE: 146.19 KB UPLOADED: May 26th, 2014

SWP spray painting plant

FORMAT: doc SIZE: 232.5 KB UPLOADED: May 26th, 2014

Sample manual handling risk assessment

FORMAT: pdf SIZE: 232.44 KB UPLOADED: May 26th, 2014

Swp oven as530

FORMAT: pdf SIZE: 189.26 KB UPLOADED: Nov 8th, 2021

Policies

Risk Managment Policy

FORMAT: pdf SIZE: 819.74 KB UPLOADED: Feb 8th, 2017

Pca risk management guidelines

FORMAT: pdf SIZE: 296.81 KB UPLOADED: Nov 8th, 2021