Running an Event or Rally Day? Read the latest requirements for COVID-19.
Posted: Fri, 3rd Jul 2020
Here you'll find the very latest requirements if you wish to run an event or training day.
COVID - 19 RESUMPTION OF SPORT: PHASED SYSTEM
With the return to competition on 1st July 2020 Pony Club NSW has prepared some example risk assessment documents to assist clubs in their return to sport which can be found below.
Before running an event or training day, every club needs to:
- complete a Resumption of Sport Risk Assesement (below) and send to the Pony Club NSW State Office admin@pcansw.org.au
- Complete a Covid Safety Plan (found below);
- appoint a Covid Coordinator (find information on responsibilities here);
- Collect a Coronavirus Self-Declaration Form from everyone attending (found here)
- Clubs must contact their venue owners (Council, Trusts etc.) to confirm that the grounds are available for use and have completed their own risk assessment document for their venue.
Insurance may be compromised if the above are not completed.
From 1st July there will not be a restriction on the number of participants in a training group. Instead, all venues must now comply with the ‘four square metre rule’ to determine the maximum capacity for their venue and specific areas within their venue i.e. club house, canteen area, yards/stables etc. Details of capacity for each location should be easy to find eg. A sticker or poster with maximum capacity at entrance to grounds, clubhouse door, stables etc. Details can be found here, this information MUST be included in your risk assessment and Covid Safety plans. The maximum any outdoor venue can accommodate at any one time is 500 people, dependant on the area in square metres.
Clubs may now utilise their canteens and while many of us don’t believe pony club are a business we must follow the same guidelines for Covid Safety for café’s etc. see here for further information.
While restrictions have eased PCA NSW recommends that some of the Covid safe practices implemented to minimise cross contamination continue these include (but are not limited to):
- Continue to self-distance, practice good hygiene
- Riders bring their own water and buckets to minimise the number of people touching taps etc.
- Appointing one person to open and close venue gates at the start and end of the day
- Clearly communicate your Covid Safety Plan and procedures to your members, prior to activities and events to minimise confusion
- Continue to use online booking systems for clubs rally days and events to ensure maximum numbers are adhered to
- Non-contact Gear Checks – this is a great way to educate riders and their families on the correct use and fit of gear and equipment, if a gear checker needs to touch a riders gear they must follow the correct procedures for fitting and removal of gloves here.
