Policy Documents

Below you can download pdf copies of all our policies.

All complaints should be directed to the lowest level possible and received in writing (i.e. member to club). Members should not contact the State Office unless they have exhausted all other avenues at Club and Zone level, any complaint lodged with the State Office must be accompanied by copies of all documentation submitted at Club and Zone level. Clubs and Zones Committee members are encouraged to complete the Play by the Rules Member Protection Information Officer course, please follow this link to to FREE online course. Clubs and Zone Committees may like to form a Complaints and Greivance Committee to help manage complaints that are lodged. Terms of Reference for the State Complaint and Greivance Committee can be found below in the downloads.

Members and Officials should make themselves aware of all of the associations rules (Handbook) and policies including the Member Protection Policy, Code of Conduct, Child Protection and Zero Tolerance Policy and be respectful at all times.

Please remember that all Club and Zone Executive and Instructors are volunteers and they deserve our appreciation and support.

Pony Club Association NSW has a State Member Protection Policy which can be found in the downloads. Please check this before contacting Pony Club Australia. This policy now encompasses a number of policies which were stand alone policies including but not limited to smoke free enviroment, responsible service of alchohol, gambling and corruption, pregnacy, sexual relationships, ant-discrimination, harrassment, bullying, and social network policies.

This policy should be followed by members, clubs and zones and as previously noted complaints must be submitted at the lowest level possible.

For the most current Pony Club Association Member Protection Policy, please follow this link.

Thermal Comfort Observations for NSW and the ACT for use in the Wet Bulb Globe Temperature (WBGT) test for events:

All of Pony Club Australia's Policy Documents can be found here.



Member Protection Policy V1

FORMAT: pdf SIZE: 340.05 KB UPLOADED: Aug 7th, 2019

Pca nsw children protection zero tolerance policy and guidelines v2

FORMAT: pdf SIZE: 230.11 KB UPLOADED: Apr 9th, 2019

Pca nsw complaint and grievance -committee-terms of reference

FORMAT: pdf SIZE: 99.46 KB UPLOADED: Aug 5th, 2020

2017 oos anti-doping policy - approved policy

FORMAT: pdf SIZE: 144.92 KB UPLOADED: Jun 26th, 2017

Sun Safe Policy

FORMAT: pdf SIZE: 149.38 KB UPLOADED: May 22nd, 2014

Risk Managment Policy

FORMAT: pdf SIZE: 466.64 KB UPLOADED: May 22nd, 2014

WHS Club Induction Policy

FORMAT: pdf SIZE: 132.32 KB UPLOADED: Dec 11th, 2014

Pca child safety reporting policy

FORMAT: pdf SIZE: 187.06 KB UPLOADED: May 24th, 2018

National selection policy

FORMAT: pdf SIZE: 61.99 KB UPLOADED: Aug 15th, 2018

Pca nsw 16 selection process for nsw mounted games teams for nationals - v3

FORMAT: pdf SIZE: 690.03 KB UPLOADED: May 28th, 2021

Calendar policy

FORMAT: pdf SIZE: 155.36 KB UPLOADED: Sep 10th, 2014

PCANSW Whistleblower Policy and Procedure

Updated July 2020

FORMAT: pdf SIZE: 706.61 KB UPLOADED: Aug 7th, 2020

Helmet tagging policy

FORMAT: pdf SIZE: 318.67 KB UPLOADED: Sep 18th, 2020

Photography policy

FORMAT: pdf SIZE: 162.44 KB UPLOADED: Feb 19th, 2021

PCA NSW Conflict of Intrest

Pony Club Association of NSW Conflict of Interest Policy

FORMAT: pdf SIZE: 96.26 KB UPLOADED: Sep 30th, 2015

Policy Management

Correctly fitting BETA body protector

FORMAT: pdf SIZE: 2.99 MB UPLOADED: Feb 26th, 2020

PCA NSW Site Specific Induction Form

FORMAT: pdf SIZE: 100.56 KB UPLOADED: Jan 27th, 2015

Pca child safety statement of commitment

FORMAT: pdf SIZE: 219.86 KB UPLOADED: May 24th, 2018

PCA NSW Officiating Volunteer Guidelines - july 2014 (4)

FORMAT: pdf SIZE: 271.31 KB UPLOADED: Apr 18th, 2018

Pony Club Australia Branding Guide

Outlines how the National, State and Club branding may be used.

FORMAT: pdf SIZE: 427.59 KB UPLOADED: Sep 30th, 2016

Biosecurity Plan

FORMAT: pdf SIZE: 255.55 KB UPLOADED: May 22nd, 2014

Hendra virus - fact sheet

FORMAT: pdf SIZE: 895.11 KB UPLOADED: Oct 1st, 2014

Horse Health Statement

FORMAT: pdf SIZE: 102.85 KB UPLOADED: May 22nd, 2014

Guide to By-Laws

FORMAT: pdf SIZE: 62.59 KB UPLOADED: May 22nd, 2014

Kentucky Equine Research Horse & Rider Weight Ratio Article

Pony Club Association NSW Recommendation – that horses no be loaded (with rider and tack) by more than 20% of the horses weight, at all levels.

FORMAT: pdf SIZE: 105.09 KB UPLOADED: Mar 29th, 2017

PCANSW Member Protection Declaration Form 2015

FORMAT: pdf SIZE: 51.31 KB UPLOADED: Jun 23rd, 2015

Sample Event Emergency Response Plan

FORMAT: pdf SIZE: 245.39 KB UPLOADED: May 22nd, 2014

Horse welfare and well-being toolkit

FORMAT: pdf SIZE: 1.26 MB UPLOADED: Nov 25th, 2014